Once the application is processed for reimbursement, it will go to payroll, which will include the amount to your next upcoming paycheck, depending on when the cutoff period is. When your application status changes to "Payment Completed," you'll receive an email letting you know which paycheck the reimbursement will be on and the amount.
Yes, the reimbursement amount will get taxed. It will appear as “Citizenship Fee Asst Reimb” on your Kaiser Permanente pay stub.
Once you upload documents, please allow 2 pay periods for us to review (depending on volume).
Form: N-400 filing fee
Form N-400 filing and biometrics fee:
Invoice and receipt must list applicant name, itemized fee(s), payment made in full, and payment method used, such as credit card, check, cash, etc.
Citizenship course fee (if applicable):
Invoice and receipt must list applicant name, course name, course start/end dates, itemized fee(s), payment made in full, and payment method used such as credit card, check, cash, etc.
Proof of course completion must list applicant name, course name, course start/end dates and successful completion or grade.
Note: Courses are to be taken on the employee’s own time and outside regular working hours.
Form N-400 filing and biometric fees: You must submit invoices and receipts to National Tuition Reimbursement Administration within 90 days of the N-400 filing date.
Citizenship course fee: You must submit invoice, receipt and successful course completion to National Tuition Reimbursement Administration within 90 days of the course end date.
Note: Failure to do so will result in an application denial.
The best way is to upload your documents to your application. Other options are emailing documents to firstname.lastname@example.org or
faxing them to 877-201-0081. When emailing or faxing documents, make sure the application ID number, your full name and NUID are legible and visible.
Once you submit your application, you can’t edit it. It’s OK if the estimated fees on your application don’t match your receipts. You’ll be reimbursed based on your receipts.
You must submit the time off request to your manager following your department time off request protocol.
You need to request time off at least 30 days in advance of the ceremony in accordance with your collective bargaining agreement.
You must upload the naturalization ceremony letter to support your paid day off request directly into your Citizenship Fee Assistance application on HRconnect.
No, you don’t need to approve the application. But you’re required to code and report the paid day off for the employee to attend the naturalization ceremony.
Once the employee completes and passes the interview exam, the employee can request to take a paid day off to attend their naturalization ceremony.
You can request for proof of the naturalization ceremony date and time (at your discretion).
You’re required to complete a 2-part process for timecard coding and reporting of hours.
Step 1 - Accurately code the timecard:
KP TIME system: Please use pay type “ADN” and enter “WFR Citizenship” in the comments screen,
HRconnect system: Select “Absence Paid” from the Absence Type drop-down. Select “Admin Time Not Worked” from the Reason drop-down.